… for students

For the purpose of the administration of studies, the University of Salzburg uses IT systems (especially PLUSonline, Blackboard, PAAV) which can, for example, be used for studies admissions, registration for or withdrawal from courses and exams, registrations of diploma theses etc. For the use of these applications, personal data is processed. We do not, however, use automated decision-making, nor do we carry out profiling according to Article 22 GDPR.

Purpose and data categories

We process your personal data for the purpose of the administration of your studies, and in order to comply with our statutory duties as well as to secure and implement measures for the social dimension (Austrian University Act/Universitätsgesetz). If you do not provide us with this data, we cannot enrol you for any studies at the University of Salzburg, and studying at the University of Salzburg is not possible.

We process the following data categories provided by you:

  • Master Data: name, first name, academic degrees, student number, gender, home address, study address, email address, phone number (optional), nationality, birth date, social security number or equivalent identification, photo, certificate of registration
  • Admission-related and other data: If necessary, university entrance exam related data, evidence of your university entrance qualification (type, country, date), evidence for additional and supplementary exams, studies identification number, start and end of your studies, curriculum version, number of enrolled semesters per studies and length of studies, respectively, data regarding leave of absence, scholarship (merit-based or other) application data, accredited achievements, tuition fee related data, status regarding the payment of the Austrian student (ÖH) union fee and tuition fees, respectively, participation in mobility programmes, etc.
  • Exam-related data: date of the exam, course title, ECTS credits, semester hours per week, grade, name of the examiner, date of registration/withdrawal, date of the recognition of achievements, number of attempts to take an exam, exams you failed to show up for, and were blocked for, respectively, examiner assignment
  • Data regarding scientific work: type of the scientific papers, subject, date of registration, status history, submission date, plagiarism check, evaluation, exclusion of the scientific work  from the use in the library including reasons and period of exclusion, mailing date of the scientific work to the faculty/university library as well as the Austrian National Library

Transfer of data

We transfer your master data and exam-related data together with any possibly required notification regarding the continuation of your studies, and in the context of our documentation obligation arising from the Austrian University Act (Universitätsgesetz) and the Austrian Documentation Act (Bildungsdokumentationsgesetz) to the Federal Ministry of Education, Science and Research (Bundesministerium für Bildung, Wissenschaft und Forschung) for overall evidence purposes. In the context of jointly established studies by the universities and universities of education your data will be transmitted to the respective partner institution based on the Austrian Education Documentation Act.

Personal data may be transmitted to third parties mandated on our behalf for IT services. In such cases the University of Salzburg contractually ensures that your data will be processed by our mandated processors in compliance with data protection regulations, while taking your rights into consideration. 

Storage period

On principle, we store your data only for the period allowed by statutory provisions. Master data needed by us in order to comply with statutory documentation obligations (Austrian University Act/Austrian Education Documentation Act) will, for example, be stored for a duration of 80 years. Your social security number will be deleted two years after you leave the university, at the latest. Exam-related data such as opinions, corrections of written exams, exam protocols and plagiarism reports will be deleted after 6 months from the assessment. Data regarding study grant claims will be stored for 3 years from the payment of the final allowance that was not legally due.

  • Federal Archive Act (Bundesarchivgesetz)
  • Research Organization Act (Forschungsorganisationsgesetz)
  • University of Salzburg Statutes (Satzung der Universität Salzburg), available in the University of Salzburg newsletter
  • University of Salzburg regulations (Verordnungen der Universität Salzburg), available here.
  • News
    Since the first COVID-19-related lockdown in spring 2020, several researchers and research groups from the Psychology Department at PLUS have been dealing with the effects of the pandemic on our thoughts, experiences and actions. As part of a series of short lectures projects and results will now be presented online: n
    Researchers led by Salzburg's geoinformatics scientist Christian Neuwirth had already developed and presented a mathematical model for Covid-19 in May 2020 which examines the question of how long and intensively social distancing measures have to be maintained in order to reduce corona deaths further.
    Results of the study on media use by children and families during lockdown. Home schooling could be improved, but is on the right track. Secondary schools have a better profile. Families have learned to deal with lockdown and homeschooling.
    As a result of the current situation the updated opening times for Salzburg University library will apply from the 17th November 2020.
    A study carried out by the sleep laboratory of the Faculty of Natural Sciences on the topic of sleep under the direction Prof. Dr. Manuel Schabus is dedicated to the changes in sleep during the Covid-19 lockdown in 6 different countries (Ö, AT, UK, GR, CU, BRA). The fear, which is worrying from a psychological point of view, and which is evident across society, is also reflected in this data: 78% of those surveyed feel threatened or worried by the Covid-19 pandemic.
    Online lecture on chemistry: December 2nd 2020 - 6 p.m. Emmanuelle Charpentier and Jennifer Doudna received the 2020 Nobel Prize in Chemistry for the discovery of one of the sharpest tools in genetic engineering: the CRISPR / Cas9 genetic scissors. With this technology, researchers can modify the DNA of animals, plants and microorganisms with extremely high precision.
    The PLUS Report 2020 has been published.
    Digitization has led to an enormous spread of different forms of mobile working. Corona has brought an additional boost and has introduced home office in areas and for activities that were previously unimaginable.
    During the time of Corona, in particular, it became clear just how important it is to support students digitally in their every day university life. The project „On Track“ – stay on track combines digital and social worlds. It is starting at the right time!
  • Veranstaltungen
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    27.11.20 Update Immobilienertragsteuer sowie neue Grunderwerbsteuer und Gerichtsgebühren (ganztägig)
    01.12.20 Der Körper als PLAYFUL TOOL
    02.12.20 Musikpyhsiologie und Musikermedizin: Musizieren im Zusammenwirken von Psyche und Körper
    02.12.20 Nobelpreise 2020 - CHEMIE (Genschere)
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